West Negros College - Steps in Requesting, Claiming of Records


STEPS IN REQUESTING RECORDS

Step 1 Student secures Clearance/ Request Form at the Registrar's Office Service Window #7 and fill up data needed in the Clearance/ Request Form and indicates what record is being requested. Step 2 Student processes signing of Clearance/ Request Form Form by the following:
1. Dean/ Principal 2. Librarian 3. Assessment 4. Treasurer 5. Internal Auditor 6. Comptroller/ VP Finance

Step 3 Students proceeds to Registrar's Office Service Window #8 (Record Section) and presents the accomplished Clearance/Request Form. Step 4 Record Custodian pulls out student's envelope and advises the student to proceed to Registrar's Office Service Window #7. Step 5 Staff in-charge in Service Window #7 checks the student's records. If the student's record is complete and intact, the Staff in-charge gives the assessment of the fees for the requested records and advises the student to pay to the Cashier. Step 6 Cashier advises student to submit receipt to Registrar's Office Staff in-charge in Service Window #7. Step 7 Registrar's Office Staff in-charge in Service Window #7 issues claim slip of requested record(s).

STEPS IN CLAIMING OF REQUESTED RECORDS

If requested record is claimed personally:

Step 1 Student presents his/her claim slip and valid identification card at the Registrar's Office Service Window #1. Step 2 Staff in-charge checks the validity of the documents presented and releases the requested record to the student. If requested record is NOT claimed personally: Step 1 Authorized representative presents the following to the Registrar's Office Staff in-charge in Service Window #1:
1.) 2.) 3.) 4.)	Claim Slip Authorization Letter / Special Power of Attorney Any valid identification card of the person giving the authority Any valid identification card of the authorized representative
Step 2 Staff in-charge checks the validity of the documents presented and releases the requested records to authorized representative.





Office Hours:
8:00 AM - 12:00 PM (Monday to Saturday) 1:00 PM - 5:00 PM (Monday to Friday)

Location - West Negros College Registrar's Office is located at the west wing of the first (1st) floor of Main Building.